The Associated Press Stylebook is the stylebook for all reporting and editing courses and for The University Daily Kansan. When conflict exists between the stylebook and the supplement, the supplement takes precedence. (The Kansan deviates from AP because the Kansan refers to The American Heritage Dictionary and AP refers to Webster's New World Dictionary.) For spelling not covered by either the stylebook or the supplement, The American Heritage Dictionary is the authority.

The function of style is to remove distractions from the reader's path. Clarity is second only to accuracy among an editor's concerns, but style never should interfere with clarity or be an obstacle to literary quality.

The entries in this supplement and in the AP Stylebook are intended as guidelines, not laws. The good judgment of editors handling stories may supersede style. This does not mean that style guidelines may be blithely disregarded. Consistency keeps the reader from being distracted by conflicts in spelling and usage and reinforces the impression that the Kansan matters to its staff.

These style guidelines are not to be worn like straitjackets, but they are to be followed unless there is good reason to bypass them.

General Rules

KC, NY and LA. These city names may be abbreviated in headlines only without periods. Spell them out in copy.
abortion rights
A person who favors a legal right to abortion supports abortion rights or is an abortion-rights advocate or an abortion-rights activist. Do not use pro-choice. See anti-abortion.
Academic Computing Service
ACS on second reference.
academic departments
See departments
Abbreviations are used in specific addresses, otherwise the streets take no abbreviation. It is 1125 Tennessee St., but Tennessee Street; 616 W. Ninth St., but West Ninth Street; 723 W. 19th St., but West 19th Street; Ohio and Kentucky streets. Only street, avenue and boulevard are abbreviated; all other street names are spelled out. Addresses are used in stories that mention fraternity houses, sorority houses or places of business so the reader can visualize the place being discussed. In crime stories, names and specific addresses of victims are not used. Street addresses and ages are used only if the identification is pertinent: John Doe, 23, of 2618 Primrose Lane; 23-year-old John Doe, 2618 Primrose Lane. Otherwise it is John Doe of Lawrence. See Ethics and Policy section.
adviser, not advisor.
See AP.
African-American (adj.), African American (n.)
Preferred form to describe black Americans of African ancestry as an adjective. Use African American (without a hyphen) as the noun form. Do not use the term when it interferes with the tone or time frame of the story. For instances, Malcolm X was a black activist, not an African-American activist. Use African-American unless someone specifies that he or she would prefer to be described as black. In that case, black is acceptable. Consult the editor in cases in which African-American may not be accurate or appropriate. Also, see race entry.
People do not die of AIDS; they die of complications of AIDS.
All Scholarship Hall Council
Use on first reference. For second reference, use the council. Do not use ASHC. The same rule applies to the residence hall council. Also, see Association of University Residence Halls entry.
Al Qaeda
alumnus, alumna, alumnae, alumni, never alum.
A person cannot be a 1968 alumnus. He is a 1968 graduate and a KU alumnus. See graduate entry.
Alumni Association
The University of Kansas Alumni Association on first reference, then the Alumni Association.
American Indian
Native American is Kansan style. This differs from AP. Also see race.
all-sports tickets on first reference, then tickets.
A person who subscribes to this view may be an anti-abortion advocate or an abortion opponent. A protester may be an anti-abortion activist. Do not use pro-life. See abortion rights.
AP photo credit
Name of the photographer, slash, ASSOCIATED PRESS Ex: Marissa Stephenson/ASSOCIATED PRESS
art museum
See Spencer Museum of Art.
ARTS form
Use Academic Record Tracking System form on first reference, then ARTS form.
Asian American (n.) Asian-American (adj.)
Association of University Residence Halls
on first reference, then AURH or the association. AURH is not acceptable in headlines.
at a room, in a building
An event is at the ballroom in the Kansas Union.
athletics corporation
See University of Kansas Athletic Corporation.
Athletics Department
on first reference, then the department. See the department entry for academic departments.
athletics director
See Kansas athletics director.
Audio Reader
Acceptable on all references. If it is a compound adjective, place a hyphen.
Baldwin City
At the Kansas Union Ballroom, then the ballroom.
Like a sports team, a band should be referred to by the pronoun "it," not "they."
Because of/since/due to
The difference between "because of" and "due to" does not have to be complicated. "Because of" is always used with independent clauses and "due to" is always used with dependent clauses. "Since" and "because" are not interchangeable but can both apply to the same sentence depending on the context. Make sure the context of the sentence is known. For example: "Since he started working here, he's learned a lot." "Since," in this case, refers to passage of time and "because" refers to reason.
Acceptable when referring to people of African ancestry, but African-American is preferable. See race entry.
Black Student Union
use for first reference, then the organization or the group. Do not use BSU.
Board of Regents
is singular. Regents are plural. The Board of Regents is considering ... but, The Regents are considering ...

Use Board of Regents on first reference, then Regents. The qualifiers "state" and "Kansas" are not used. No apostrophe in any usage. The Regents system has six members: Emporia State University, Emporia State on second reference; Fort Hays State University, then Fort Hays State; Kansas State University, then K-State; Pittsburg State University, then Pittsburg State; University of Kansas, then KU or the University; and Wichita State University, then Wichita State. The Kansas College of Technology in Salina (formerly Kansas Technical Institute), is now a part of Kansas State University and should be referred to as Kansas State University-Salina. As of 2000, the Regents have some jurisdiction over community colleges.

Borders Books, Music & Cafe
Borders on second references.
Broadcasting Hall
KANU radio station is in Broadcasting Hall. The station began moving into its new building in Spring 2003. Always note which building you are writing about. It is located west of Budig Hall.
building references
All campus buildings should be identified by reference points, not addresses unless otherwise noted. Reference points include Strong Hall, Allen Fieldhouse, Kansas Union, Memorial Stadium, Watson Library, Budig Hall, Burge Union, Daisy Hill, Fraser Hall, Lied Center, Robinson Center and the Campinile. See individual building entries for reference points.
For example: Michelle Burhenn, Topeka junior, lives in Stauffer-Flint Hall, just west of Watson Library.

Do not say Campanile tower. It is simply the Campanile. Also, it is Campanile hill.
CD is acceptable in all references. This differs from AP.
Never to be used in reference to a chairman or chairwoman. A person is the chairman or chairwoman of a committee or group, both acceptable terms. Kevin Yoder, chairman of the Student Rights committee. A person should be referred to as the chairman of religious studies (similar to dean). Chair is not a verb. You do not chair a committee. You serve as its chairman or chairwoman.
Chamney Barn
Identify the chancellor as Chancellor Robert Hemenway. Put the titles of other KU officials after their names: David Ambler, vice chancellor for (not of) student affairs. See deans entry.
Do not use Kan. after Kansas towns, unless they are likely to be confused with big cities in other states, such as Minneapolis, Kan., and Kansas City, Kan. Special care should be given to the city of Pittsburg (Kan.), which is not spelled like Pittsburgh, Pa.
city commission
Lawrence City Commission, city commission, the commission, city commissioners. Commissioner is capitalized but not abbreviated when used as part of a formal title before the person's full name.
City Hall
It is at Sixth and Massachusetts streets.
should always be written as follows: An article in Xxxday's University Daily Kansan needs clarification. The (article/cutline/ column/editorial/review, etc.) stated (insert what was wrong). (Insert correct information.)
Example for clarifications: An article in Tuesday's University Daily Kansan needs clarification. The article, "Editor moves to New York," stated Kristi Henderson likes to eat biscuits. Henderson likes to eat cheese biscuits.
Also, see corrections.

Classified staff are part of the State of Kansas civil service system. At KU, the positions are predominantly of a support staff nature, including clerical/secretarial, skilled craft, service/maintenance and protective service positions.

Unclassified staff members are governed by Kansas Board of Regents policy and, at KU, are predominantly research, administrative and academic or student services staff.

Do not use coed to refer to a female student. More descriptive uses of the word are acceptable: coed softball, coed residence halls (multi-gendered living arrangements).
College Assembly
is the governing body of the College of Liberal Arts and Sciences. It is composed of faculty and students. Use College Assembly on first reference and give a brief description of it, then the assembly.
College of Liberal Arts and Sciences
on first reference, then the college. CLAS is acceptable in headlines and on second reference, although not preferred.
Commissioner is capitalized but not abbreviated when used as part of a formal title before the person's full name.
Common contractions are acceptable but should be avoided when they are not easily understood. Some example of ones to avoid: we'll, would've, she'll.
The Kansan strives to be accurate every day, but inevitably, mistakes will appear in the paper. In order to avoid further mistakes, be as concise, clear and accurate as possible when writing and editing a correction or clarification.
Counseling and Psychological Services
on first reference. CAPS is acceptable in headlines and on second reference. It is located in Watkins Memorial Health Center, just east of Robinson Center.
Course numbers and titles
Courses should be referred to using their specific titles, such as "Human Sexuality in Everyday Life." Do not use course numbers. Always use quotation marks.
Crimson Girls
See KU Dance Squad.

should be written as at least two sentences. The first sentence should be in present tense and the rest in past tense. The first sentence should contain the time element, location where the photographer took the photo and describe the activity shown in the photo in a way that does more than simply state the obvious. It should identify any people in the photo, including their names, years in school and hometowns. Use directions (such as right or left) in the first sentence. These are offset by commas, not parentheses.

Read cutlines carefully. Cutlines are one of the first things readers look at but too often are overlooked in the copy flow process. Compare the cutline to a printout of the photo, which is provided to the copy desk by the photo editor.

When reading a cutline for wild art, the copy editor also should write the kicker.

Daisy Hill
The area of residence halls on Engel Road. It includes McCollum, Hashinger, Ellsworth, Templin and Lewis halls.
Refer to AP style for all datelines, but remove state references within Kansas. Also see cities.
It is from Dec. 15 to 25 but not from Dec. 15-25. When the day referred to is in one week of publication, use only the day and not the date. If the day referred to is in the future, use both the day and the date. If the day is more than one week in the past, use only the date.
Put their titles after their names: Kathryn Tuttle, dean of liberal arts and sciences (not dean of the College of Liberal Arts and Sciences).
is a noun and should not be used as a verb.
Athletics Department is uppercase, but don't capitalize academic departments (department of history) unless a word normally would be capitalized (department of English, department of Germanic languages and literature, etc.) Departments of the federal government appear as you normally see them: Department of the Interior. Department of Student Housing is also capitalized. (See offices and schools.)
No apostrophe.
Digital Jayhawk
The rule for departments applies.
Don't use Dr. If identification is needed for an M.D. or D.O., use physician or surgeon after the name.
Avoid using "e-" prefixes to words. Instead, use Internet or a more specific term to describe a type of business or activity.
acceptable on first reference. It is not capitalized.
Edwards Campus
is the Overland Park branch of the University of Kansas. Formerly known as the Regents Center, it caters to the work force by offering graduate instruction in a number of fields and upper-level undergraduate instruction in a few fields.
elections commission
The body that oversees Student Senate elections.
Endowment Association
Kansas University Endowment Association on first reference, then Endowment Association or the association. Never KUEA.
Try to have an exact figure if a number is below 30. Round in increments of 10 if the number is between 30 and 1,000. For numbers between 1,000 and 100,000, round in increments of 100. For numbers greater than 100,000, round in increments of 1,000. Never use "about" in estimates. Right: He estimated there were 50 people there. Wrong: He estimated there were about 50 people there.
executive committees
See senates.
See senates.
faculty titles
The hierarchy of faculty titles is as follows (beginning with the lowest designation): lecturer, instructor, assistant professor, associate professor, professor, distinguished professor. There is a difference among each one. In general terms, lecturers are generally part-time, non-tenurable faculty members. The rest are tenurable faculty. Distinguished faculty usually have met a certain criteria that has been set and have supplemental income from the KU Endowment Association.
faculty members
See identification.
fake ID
First Nations Student
Use "the group" on second reference.
The following fraternities have houses on campus and should always be referred to by their formal titles:
  • Alpha Epsilon Pi
    1116 Indiana St.
  • Beta Theta Pi
    1425 Tennessee St.
  • Delta Chi
    1245 West Campus Road
  • Delta Upsilon
    1025 Emery Road
  • Kappa Sigma
    1045 Emery Road
  • Lambda Chi Alpha
    1510 Sigma Nu Place
  • Phi Delta Theta
    1621 Edgehill Road
  • Phi Gamma Delta
    1540 Louisiana St.
  • Phi Kappa Psi
    1602 W. 15th St.
  • Phi Kappa Tau
    1100 Indiana St.
  • Phi Kappa Theta
    1111 W. 11th St.
  • Pi Kappa Phi
    1537 Tennessee St.
  • Sigma Alpha Epsilon
    1301 West Campus Road
  • Sigma Chi
    1439 Tennessee St.
  • Sigma Nu
    1501 Sigma Nu Place
  • Sigma Phi Epsilon
    1645 Tennessee St.
  • Tau Kappa Epsilon
    1232 Ohio St.
  • Theta Chi
    1003 Emery Road
  • Triangle
    1144 W. 11th St.

The following fraternities do not have houses:
  • Alpha Phi Alpha
  • Iota Phi Theta
  • Kappa Alpha Psi
  • Phi Beta Sigma
  • Pi Kappa Alpha
  • Sigma Lambda Beta
An event is free. The concert is free. Not "There is no admission." Not "Admission is free." In the calendar or in On Campus, for a free event, the last sentence should say, simply, "Free."
Free for All
Freshman can be either a noun or an adjective. As an adjective it is always singular, as a noun it can be plural. For example, "The freshman athletes arrived at the University" versus "The freshmen arrived at the University."
Differs from AP. Always one word.
grade point average
on first reference, then GPA. Hyphenate as an adjective.
Dale Puckett is a 1966 graduate and a KU alumnus, not a 1966 alumnus nor a KU graduate.
graduate teaching assistant
on first reference, then GTA.
graduate research assistant
on first reference, then GRA.
Lowercase when referring to fraternities, sororities or their members.
Greeks Advocating Mature Management of Alcohol Use
on first reference. Group members refer to it as GAMMA, use "the group" except in quotes. When in quotes, do not use periods.
stands for Graduate Teaching Assistants Coalition on first reference, then GTAC. Not all GTAs are members of the coalition.
Haskell Indian Nations University
on first reference, then Haskell.
Hastings Books Music & Video
Acceptable nonsex-specific leader of a committee, but correct style is chairwoman or chairman if that is the person's title.
Capitalize highway, interstate, road or route when followed by a number designation: Kansas Highway 10, Interstate 70 and County Road D 10.
the Hill
When referring to Mount Oread. Lowercase in other references: Campanile hill; walking down the hill.
Hispanic American Leadership Organization
Use for first reference. HALO is acceptable on second reference.
Hispanic-American (adj.), Hispanic American (n.)
Preferred term in reference to someone of Hispanic or Latino ancestry. Latino/Latina is acceptable if the source prefers that term.
Holiday Inn Holidome, 200 McDonald Drive.
This differs from the Lawrence telephone directory.
It is Homecoming Day, but homecoming.
HOPE Award
The ultimate Frisbee club.
It is Lawrence Memorial Hospital on first reference, then the hospital. It is Mt. Oread Medical Arts Centre, then the medical center. It is the University of Kansas Medical Center on first reference, then Med Center. Also see Med Center entry.
Never used as a verb.
Specify if referring to KUID.
Faculty members are identified thusly:
  • Rick Musser, professor of journalism
  • Tim Bengtson, associate professor of journalism
  • Robert Sorem, assistant professor of mechanical engineering
  • Marina de Fazio, instructor in (not of) French and Italian
Professors who hold distinguished or named professorships should be identified with their complete titles. Thus:
  • David Paretsky, professor emeritus of microbiology
  • Sequeira Costa, Cordelia Brown Murphy distinguished professor of piano
Refer to the KU directory.

KU students are identified thus:
  • Laura Roddy, Andover senior
  • Julie Wood, Davenport, Iowa, senior
  • Luis Coloma, Quito, Ecuador, graduate student
  • Ann Premer, McPherson first-year law student

Then Roddy, Wood, Coloma and Premer. Applied English Center students at KU are not assigned a year in school. So, it is Su Yen, Beijing Applied English Center student.

Individuals should always be identified in a manner most appropriate to the context of the story. For example, in sports stories student athletes should be identified by position on a team and year in school; in student government stories, campus politicians should be identified by their office or role.

All individuals in stories who are not students should be identified immediately. Students can be identified in a subsequent paragraph.

If is an adverbial conjunction. Whether is a nounal conjunction. They are not interchangeable. I will help you if you give me a ride. Whether (not if) I give you a ride depends on my schedule. See Bremner.
One pleads "not guilty." One does not plead "innocent." (This differs from AP.)
Institute for Lifespan Studies
See identification.
Always capitalize.
KU athletics teams are the Jayhawks. 'Hawks is acceptable on second reference, but do not overdo it.
See University Daily Kansan, The.
Kansan employees
When an employee of The University Daily Kansan is cited as a source in a story, use name and specific title: Lindsay Hanson, Kansan managing editor.
see cities
Kansas athletics director
is now acceptable.
Kansas City
To avoid confusion, specify Kansas City, Kan., or Kansas City, Mo., even in datelines. But Kansas City area is acceptable when the entire metropolitan region is intended.
Kansas State Board of Education
Kansas Union
on first reference, then Union. Never use Student Union. The Union has six floors, not six levels. The Union houses meeting and event spaces such as the Alderson Auditorium on Level 4, the Ballroom on Level 5, the Big 12 Room on Level 5, the Kansas Room on Level 6 and Woodruff Auditorium on Level 5.
the University's student radio station. Use KJHK, not 90.7 KJHK.
See University of Kansas.
Use University of Kansas Athletics Corporation on first reference. It is KUAC on second reference.
KU Bookstores
Distinguish between the bookstores at the Kansas Union and the Burge Union.
KU Dance Team
Formerly the Crimson Girls.
KU Greens
KU Info
is acceptable on first reference although it is formally called the University Information Center.
The University's student television station. The program is KUJH-TV News.
KU police
see KU Public Safety Office
KU Public Safety Office
Not KU police or KUPD. It is located inside Carruth-O'Leary Hall, southwest of Memorial Stadium.
KU on Wheels
is the University's student portal Web site.
Latino, Latina
Do not use unless the source indicates he or she prefers the identification. See Hispanic-American, Hispanic American.
Lawrence-Douglas County Fire and Medical
Lawrence Farmers' Market
on first reference. The market on second reference.
Lawrence Police Department
then Lawrence police. Lawrence police is acceptable as first reference for On the Record. Lawrence Police Department is singular. Lawrence police is plural.
Legal Services for Students
Acceptable on first reference. Usually the context of the story is clear what government body under discussion, so Kansas or State is not necessary. Also applies when referring to the House but use state or Kansas for first reference for Senate to eliminate confusion with University senates. See State Rep.
is a trademark name. Refer to them as list servers otherwise.
Kansas Lottery on first reference, then the lottery.
Marching Jayhawks
Marvin's Grove
is the wooded, grassy area near the Campanile. Always use this description in stories so readers know what it is.
Med Center
University of Kansas Medical Center on first reference, then Med Center. Never KUMC. In Wichita, it's the University of Kansas School of Medicine-Wichita, then the Wichita branch.
Use MegaVision, not Jumbotron, in reference to the LED display device in Memorial Stadium.
Memorial Stadium
When referring to Minnesota, use Minneapolis, Minn. When referring to Kansas, just use Minneapolis. (Differs from AP and the cities entry.)
Mount Oread
Do not use Mt. Oread, except Mt. Oread Bookshop and Mt. Oread Medical Arts Centre, which are the names of businesses. In all other cases, spell out Mount.
Mrs. E's
the name of the cafeteria used by the five Daisy Hill residence halls. Formally named Ekdahl Dining Commons, but Mrs. E's is appropriate for first reference, and the cafeteria on second reference.
On second reference, normally use a person's last name only. Do not use honorifics (Mr., Mrs., Miss, Ms.). First names may be used on second reference in stories about children younger than the age of 10. In stories about several people with the same last name, use only first name to avoid confusion.
National Merit Scholar
but merit scholars
Native American (n.) Native-American (adj.)
newspaper names
Put names in italics. This differs from AP style. Example: The University Daily Kansan.
Avoid using nicknames unless a person is generally referred to by that name. (For example, use Bob Dole, Ted Kennedy.) If a nickname is used, it should appear in quotation marks between the person's first name and last names on first reference and without quotation marks on any subsequent references.
Kansan style differs from AP for words with the prefix "non. " Follow The American Heritage Dictionary, which does not hyphenate words with the prefix.
Never nontrad
not guilty
See innocent.
See names.
Capitalize academic offices. For example: Office of the Provost. Formal names of governmental offices are uppercase: Office of Management and Budget. See departments.
Office of the Provost
is located in Strong Hall.
Oldfather Studios
is located at 1621 W. Ninth St.
On Campus Events
should always include time, date and place. Always give time and day even if it sounds redundant: "7 p.m. tonight" See also "free"
One word.
Opening Convocation
Oread Labs
Should include age and identification of person reporting the crime, entity crime was identified to, where and when crime took place. Damaged property is estimated. Stolen property is valued.
"A 22-year-old KU student reported a theft of her iPod between 12:30 p.m. Monday and 2:30 a.m. Tuesday in the Student Recreation Fitness Center to the KU Public Safety Office. The iPod is valued at $250."
"A 21-year-old KU student reported to Lawrence police that someone had broken all the windows of his 1996 Toyota Corola between midnight and 2 a.m. Tuesday. The damage is estimated at $500."
Avoid using in quotes.
Park and Ride
but Park-and-Ride program.
Parking Department
North of Allen Fieldhouse; the department on second reference.
parking garage
The east parking garage is the parking garage near Memorial Stadium; it also houses the parking department. The west parking garage is the parking garage near Allen Fieldhouse.
parking lots
always specify the lot number and its general location, such as lot 71 south of Allen Fieldhouse.
The order is time, day, place. When referring to a specific room or place in a building, we say: The class will meet at Crafton-Preyer Theatre in Murphy Hall.
Pharmaceutical Chemistry Laboratories
identification Full name, then party and county in parenthesis. Ex: Amanda Kim Stairrett (D-Jetmore)
Potter Lake
is near Memorial Stadium in Marvin's Grove.
prime time
Hyphenate as an adjective.
pro-choice and pro-life
Do not use. See abortion rights and anti-abortion.
See identification.
Always use the title before the name: Provost David Shulenburger. Use titles of vice provosts after the name: Kathleen McCluskey-Fawcett, senior vice provost for academic affairs.

This word should be used to describe the entire community sometimes referred to as lesbian/bisexual/gay/transgendered (LBGT), which is the most accurate term but is also too long and awkward to be used effectively in stories.

"Gay" or "homosexual" accurately describe only parts of this community (leaving out bisexuals and transgendered people). Although the "queer" term was offensive in the past, it is a term in transition. It is not considered as offensive by younger generations (which are our primary audience) and is the preferred term of many.

Still, "queer" should be used only to refer to the community as a whole or if a person prefers it (much the same as when we deviate from style on race to accommodate a person's preferences). Otherwise, use a more specific term, such as gay (for men), lesbian (for women), homosexual (for either) or bisexual (for either).

Queers and Allies Members abbreviate the organization's name to Q&A. This is only acceptable in quotes.

qualified admissions
Official term for the Board of Regents policy that went into effect in Fall 2001. The policy instituted the University of Kansas' first minimum-GPA requirement for in-state applicants.
Avoid using colons in introducing quotes. Also, avoid using stacked and partial quotes. Their use isn't prohibited, but they should be used sparingly.
A few sensible rules should guide our decisions concerning references to race: (1) Racial identification should not be included in any story unless such reference is clearly relevant to the story or when part of a detailed description of a fugitive. (2) When race is determined to be necessary to the story, it should be provided for members of all races, majority as well as minority. (3)If race is used in a story, see individual entries for capitalization rules. (4)Because no newspaper's style rules should be followed so slavishly as to offend anyone, when possible identify people in the manner they prefer.

No unanimity exists among people of any race as to the terminology preferred for references made to their race. And we should never forget that worldwide, people of color are not minorities at all.

It is Regent Robert V. Talkington, not regent Robert V. Talkington. See Board of Regents.
Regents Center
See Edwards Campus
Use U.S. Rep. to refer to members of the U.S. House of Representatives. Use Rep. to refer to members of the Kansas House of Representatives. It's Rep. Barbara Ballard (D-Lawrence) and U.S. Rep. Dennis Moore (D-Kansas).
residence halls
KU has residence halls, not dormitories. They are:
  • Ellsworth Hall, then Ellsworth
  • GSP-Corbin Hall, then GSP-Corbin
  • Hashinger Hall, then Hashinger
  • Lewis Hall, then Lewis
  • McCollum Hall, then McCollum
  • Oliver Hall, then Oliver
  • Templin Hall, then Templin
  • Naismith Hall, then Naismith. (Naismith is a private residence hall.)
resident assistant
RA is acceptable on second reference.
Rock Chalk Revue
Use Rock Chalk or the revue on second reference and in headlines.
Room numbers
Use the room number, followed by the building name: 127 Strong Hall, 234 Computer Center. For named rooms, use: at Woodruff Auditorium in the Kansas Union; at Inge Theatre in Murphy Hall.
scholarship halls
KU has 10 residence halls (soon to be 11) designated as scholarship halls. To avoid confusion with other KU buildings and residence halls, the word scholarship should be used as part of the names:
  • K.K. Amini Scholarship Hall, then K.K. Amini
  • Battenfeld Scholarship Hall, then Battenfeld
  • Douthart Scholarship Hall, then Douthart
  • Grace Pearson Scholarship Hall, then Grace Pearson
  • Miller Scholarship Hall, then Miller
  • Pearson Scholarship Hall, then Pearson
  • Sellards Scholarship Hall, then Sellards
  • Stephenson Scholarship Hall, then Stephenson
  • Watkins Scholarship Hall, then Watkins Hall (to avoid confusion with Watkins Memorial Health Center)
Miller and Watkins halls are separate. Never Miller-Watkins Hall. The newest hall, opened fall 2000, is Margaret Amini Scholarship Hall, then Margaret Amini. It's a women's hall. Be careful not to confuse it with K.K. Amini Scholarship Hall, a men's hall. They are located on the eastern edge of campus.
Capitalize the names of schools in the University
  • School of Business
  • School of Journalism
    • not William Allen White School of Journalism and Mass Communications
    • On second reference, the school.
    Also see deans and departments.
When followed by a year, the season is capitalized. For example, Fall 1989. However, fall semester is lowercase.
Use as a title on first reference for U.S. senators.
See senates.
senate committees
See AP.

KU has several senates and subordinate bodies. They are composed of either faculty members or students or both. University Senate is composed of Faculty Senate and Student Senate. All three bodies are Senate on second reference. All three have an executive group of persons elected to function for the larger group.

Faculty Senate's executive group is Faculty Executive Committee, then FacEx. University Senate's executive group is University Council, then Council. The council also has an executive group, called University Senate Executive Committee, then SenEx. Student Senate's executive group is Student Senate Executive Committee, then StudEx. Members are not necessarily student senators.

In headlines, if possible, use the adjectives U.S., State or Student for clarity, particularly to avoid saying Senate twice on the same page when referring to two separate institutions. On first reference, give a brief description of what each body is and what it does.

Identify student senators by the groups they represent or by their position in Senate, whichever is more relative to the story.
  • Derek King, off-campus senator
  • Dan Hare, Nunemaker senator
  • Eric Medill, Minority Affairs Committee chairman

References to Nunemaker senators should always explain that these senators represent all freshmen and sophomores. References to College of Liberal Arts and Sciences senators, or CLAS senators, should always explain that these senators represent students enrolled in the college who have more than 60 hours.

For United States senators, write U.S. Sen. Sam Brownback (R-Kansas) for those serving in Washington, D.C. For state senators, use Sen. Susan Wagle (R-Wichita).

sexual orientation
Do not use sexual preference. As with race, a few sensible rules should guide our decisions concerning references to sexual orientation. (1) Someone's sexual orientation should not be included in any story unless such reference is clearly relevant to the story (2) Because no newspaper's style rules should be followed so slavishly as to offend anyone, when possible identify people in the manner they prefer.
Shawnee Mission
is not a city. It is a school district and a post office serving several cities in Johnson County, Kan. Use the specific suburb in Johnson County (Lenexa, Overland Park, Shawnee and Mission, etc.) instead of Shawnee Mission.
sheriff's office
Douglas County Sheriff's Office on first reference, then sheriff's office. Refer to deputies as deputy sheriffs.
smart cards
Not capitalized. KUID is preferred unless the story is talking about the technology of the cards.
Smissman Research Laboratories
is located at 2099 Constant Ave.
The following sororities have houses on campus and should always be referred to by their formal titles:
  • Alpha Chi Omega, 1500 Sigma Nu Place
  • Alpha Delta Pi, 1600 Oxford Road
  • Alpha Gamma Delta, 2005 Stewart Ave.
  • Chi Omega, 1345 West Campus Road
  • Delta Delta Delta, 1630 Oxford Road
  • Delta Gamma, 1015 Emery Road
  • Gamma Phi Beta, 1339 West Campus Road
  • Kappa Alpha Theta, 1433 Tennessee St.
  • Kappa Delta, 1602 High Drive
  • Kappa Kappa Gamma, 100 Gower Place
  • Pi Beta Phi, 1612 W. 15th St.
  • Sigma Delta Tau, 1625 Edgehill Road
  • Sigma Kappa, 1325 West Campus Road

The following sororities do not have houses:
  • Alpha Kappa Alpha
  • Delta Sigma Theta
  • Mu Sigma Epsilon
  • Sigma Gamma Rho
  • Sigma Lambda Gamma
  • Zeta Phi Beta
South Lawrence Trafficway
The trafficway on second reference.
South Wind 12 Theatres
is located at 3433 Iowa St.
Acceptable. Do not use spokesperson.
spring break
Do not capitalize.
See section at end of supplement.
Stewart Children's Center
See addresses.
Student Legislative Awareness Board
on first reference, then SLAB. SLAB may be used in headlines. The SLAB director is Student Senate's legislative director.
Student Senate
See senates.
Student Senate rules and regulations
Never capitalize the title of the manual that describes the policies and procedures of Student Senate.
Student Senate committees
Senate's executive committees - Senate Executive Committee and Student Executive Committee - are capitalized. Senate's general committees also not capitalized. It's the finance committee.
See senates.
Student Union Activities on first reference, then SUA.
Sudler House
Always one word, including when used in SuperTarget Field, the soccer field on West 19th Street.
Supportive Educational Services Building
target is a noun and shouldn't be used as a verb.
teaching assistant
on first reference, then TA.
Use this spelling except for proper names. See University Theatre.
The Bottleneck
not the Bottleneck
The Underground
formerly Wescoe Terrace, located in the basement of Wescoe Hall.
Teri Lea Mathis Zenner
Zenner on second reference.
The order is time, day, place: 10 a.m. Friday in 127 Strong Hall. This syntactical order is observed even when only two of the elements are present: 1:30 p.m. at Memorial Stadium. It's noon, not 12 noon; midnight, not 12 midnight. The style is 8 a.m. today or 8 tonight. Never say 8 p.m. tonight or 8 a.m. this morning. For times after 7 p.m. say tonight, so it is 7 tonight but 6 p.m. today. If the time is exact, say 1: 03 p.m. If it's rounded to an approximation, say about 7:15 p.m. Don't say at about 7:15 p.m. Use today, yesterday and tomorrow. For other days, use the day of the week up to six days from the date of publication. Beyond this range, use the date. Avoid last Monday and next Thursday.
titles of compositions
Follow AP style: Put quotation marks around the names of all works, including songs, movies and books, except the Bible, and reference materials such as almanacs, directories, dictionaries, encyclopedias and handbooks. Capitalize articles fewer than four letters if they are only at the beginning or end of the title. For example: "Gone with the Wind," "The Matrix," "What's the Matter With Kansas?" "Oops! … I Did It Again"

All newspapers and magazines should be in italics.
Do not use.
United States
Except in quotes, change America to United States and American used as an adjective to U.S. wherever the meaning is the nation, not the hemisphere. The term "American" can refer to inhabitants of any country in either North America or South America. However, avoid changing American used as a noun to U.S. citizen; the meanings are not necessarily synonymous.
When referring to universities outside the Big 12, drop "University" on second reference. In headlines, university names may be abbreviated if immediately recognizable. For example, UCLA, USC, MU. See University of Kansas.
University Archives
University Daily Kansan, The
The name of the newspaper is The University Daily Kansan, usually abbreviated to the Kansan after first reference. Never the UDK.
University of Kansas
It's the University of Kansas, then the University. Never use Kansas University. If University is used as a second reference, capitalize it. Do not capitalize university in second reference to other universities.
as an adjective (KU students, a KU professor) is acceptable on first reference. KU is never acceptable in sports. Don't overuse KU as a noun, especially in headlines.
University of Kansas Athletic Corporation
on first reference, then KUAC.
University of Kansas Medical Center
see Med Center.
University Relations
University Senate
See senates.
University Theatre
The auditorium's name is Crafton-Preyer Theatre. Other rooms in Murphy Hall are Swarthout Recital Hall and Inge Theatre. The group that produces some plays is University Theatre, not University of Kansas Theatre.
on first reference. Then the act on second reference
Vietnam Memorial
Watkins Home
is the Hall Center for the Humanities, which is south of Watson Library.
Watson Library
Web site
Web site addresses Use all lowercase letters and italicize all Web site addresses.
Wescoe Beach
Appropriate in features, ledes and headlines. For a location it is better to describe an event as in front of Wescoe Hall. It is west of Budig Hall.
Western Civilization
Don't abbreviate to Western Civ.
West Campus
Always capitalize both words.
West Campus Road
Spell out West even when used with a specific address.
Caucasian is also acceptable. See race entry.
Williams Fund
No apostrophe. It's not named after Roy Williams. It was founded by Odd Williams in 1949 as the Outland Club. It was renamed for the Williams family in 1973. The fund holds money from private donors for athletic scholarships.
winter break
Never use Christmas break. Neither winter break nor spring break is capitalized.
wireless Internet
World Wide Web
Always capitalize. The Web on second reference.
yellow bike program
on first reference, then the program on second reference. When referring to the organization that founded it, use YELLOW, which stands for Your Elected Leaders Lending Out Wheels.

Sports Style Guide

All-Big 12
at bats
beat is not synonymous with defeat
"Kansas beat Texas" implies a lopsided game. Use sparingly because it connotes violence and can be insensitive in context.
Big 12 Championship
Big 12 Conference
on first reference, then Big 12 or conference. The Big 12 consists of two divisions, the North: Kansas (Jayhawks, 'Hawks acceptable on second reference), Kansas State (Wildcats, 'Cats acceptable on second reference), Colorado (Buffaloes), Iowa State (Cyclones), Missouri (Tigers), and Nebraska (Cornhuskers, Huskers acceptable on second reference); and the South: Oklahoma (Sooners), Oklahoma State (Cowboys and Cowgirls), Texas (Longhorns), Texas Tech (Red Raiders), Baylor (Bears) and Texas A&M (Aggies). All except Kansas State are referred to that way on both first and second reference. It's Kansas State, then K-State. See university names.
Big 12 Tournament
Hyphenated as an adjective.
Do not capitalize.
club teams
Members of club sports teams should be identified by hometown and year in school because they are KU students, not official student athletes. Never use Kansas when identifying a club sports team. For example, it is the KU bowling team, not the Kansas bowling team.
Do not capitalize as a title. It's coach Bonnie Henrickson and Kansas coach Bill Self. Do not use head coach. In quoted matter, coach as a nickname is capitalized. Example: "I did what Coach asked me to do."
Elite Eight
football positions
Some football positions designated by teams are jargon and should be replaced with general terms. Note the following:
  • An I-back is a running back
  • A rover is a free safety
  • A split end is a wide receiver
  • A wideout is a wide receiver
When in doubt, check AP's list.
Fial Four
free throw, free-throw line
should be used sparingly and on second reference. It has a backward apostrophe and is OK in headlines. Buffs, 'Cats and 'Huskers are also acceptable, in reference to Colorado and Nebraska, respectively. Do not overdo it.
See dimensions in AP. Don't use "inch." In the first reference to a player's height when used as an adjective, use X-foot-X. In subsequent references to other players' heights, omit the foot: Greg Ostertag, 7-foot-2 center, joined Jacque Vaughn, 6-1 guard, in the starting lineup.
Hoglund Ballpark
It is the baseball stadium.
Holcom Sports Complex
on first reference, then Holcom.
home run
Jayhawk Field
KU softball field.
Jayhawk Soccer Complex
It is no longer SuperTarget Field. It is located on West 19th Street.
KU sports teams are the Jayhawks. 'Hawks is acceptable on second reference, but do not overdo it.
on second reference for junior colleges, acceptable in headlines.
Kansas City Royals
  • They play at Kauffman Stadium.
  • No apostrophe in any usage
  • It's Royals pitcher Kevin Appier
  • KC in headlines is an exception to the use of periods in abbreviating geographical names
Kansas Relays
The Kansas Relays are plural. We say, "The Kansas Relays begin tomorrow."
Lew Perkins
One word when used as an adjective, but two words as a verb.
locker room
is acceptable on first reference.
NCAA Tournament
No. 1
Scoring totals are always numerals. Kansas won 7-0. Points, runs and goals under 10 are spelled out. For example, Jeff Boschee scored seven points. All other statistics are spelled out if less than 10. Boschee had seven rebounds. When expressed as a ratio, statistics are always expressed as numerals. Mario Kinsey went 2-for-19 passing. Drew Gooden finished 5-for-9 shooting. Clay Wheeler was 0-for-4 at the plate.
should be used for spatial relationships only. "Jeff Boschee shot over the defender," not "Kansas won over Missouri." Instead, Kansas won against Missouri.
The Associated Press poll canvasses sportswriters for rankings of basketball and football teams. The ESPN/USA Today Coaches' poll (not italicized) is decided by the votes of college coaches. When identifying team rank, use the AP ranking: No. 7 Kansas.
AP also runs a coaches' poll. Refer to both coaches' polls sparingly to avoid confusion with the AP poll, which is considered the most authoritative.
postgame, pregame
postseason, preseason
should be provided at the first convenient time in an article.

is never a verb. Do not use "redshirt freshman" or "true freshman." Freshman athletes can be in their first or second year of college, depending on whether they take a redshirt. The NCAA issues redshirts on an annual basis. A year in which an athlete takes a redshirt does not count as one of that athlete's four years of athletic eligibility.

Redshirts are issued for medical reasons, but more commonly for first-year athletes who want to take a year to develop their skills without competing.

Thus, a second-year athlete who took a redshirt in his or her first year is also a freshman. A third-year athlete who took a redshirt in his first year is a sophomore. When it is not obvious in context, take the time to explain that the athlete took a redshirt.

RBI is both singular and plural. This differs from AP. Brian McRae had six RBI, not six RBIs. RBI is an acronym for runs batted in.
should be provided at the first convenient time in an article.
They should have the following notation: 4x500 medley relay on first reference, then 4x500.
Shenk Complex
The playing fields at 23rd and Iowa streets.
Shaffer-Holland Strength Center
Will be replaced by the Anderson Strength Center, which is set to be finished in Spring 2003. Both fitness centers are reserved for student athletes only.
Sweet Sixteen
team nicknames
Acceptable nicknames, not to be overused: 'Hawks, Mizzou, 'Cats, Buffs and 'Huskers. See Big 12 Conference. Do not use Lady Jayhawks, Lady Cornhuskers, Lady Wildcats, etc, but Cowgirls is acceptable for Oklahoma State. We say, "The Kansas women's basketball team...."
three-point line, three-pointer
A three-point shot is preferable to using three-pointer.
Use numerals always. With 3 seconds left, the game was tied. With 6 minutes left, the game was tied. With 6:03 left, the game was tied.
Top 25
Never hyphenate. It's Top 25 team. Top 25 refers to the Associated Press college team rankings. However, Kansas has a top-10 defense. Avoid this form, though, and give the defense's actual rank instead.
university names
In sports copy, university is dropped even on first reference except for universities with cities or names in their titles. Community college or junior college should be used to avoid confusion. Kansas will play Oklahoma, Creighton, University of Cincinnati, St. Louis University, Oral Roberts University and Johnson County Community College.
volleyball hitting percentage
In volleyball, hitting percentage is determined by the formula (kills-errors)/ total attempts. When a hitting percentage is negative because a team had more errors than kills, it must be noted in the story that the negative percentage was a result of the team having more errors than kills.
victory is a noun
win is a verb

Jayplay Guide

Make sure to call each writer, even if it’s only to tell them they had two grammatical errors. You don’t need to call brief writers

Adjectives/Adverbs/Descriptive nouns:
Jayplay encourages reporters to be descriptive, so you will probably see abundant adjectives. However, vague modifiers such as “some,” “pretty,” and “bad” should be eliminated.
“By Jane Doe, Jayplay writer” should be at the top of each story. “–Jane Doe can be reached at jdoe@kansan.com” should be at the end of each story.
Calendars, events and music:
Information should be in this order: artist/band (music only); venue; address; time; age requirements and cover cost. All this information should be included, if there’s no cost, it should say “free.”
Not D.J. This is according to the American DJ Association.
Jayplay style for free-form rappers.
Headlines and Decks:
Make sure each story has one. If it doesn’t, call the reporter and remind them that they have to include them. Tell them to e-mail it to the editor.
Part of the Jayplay copy editor’s job is to highlight (with a highlighter) the places in the text where there are quotes, em dashes and italicized words. We ask you to do this because we have to reformat all of our text from Word to ED.Perks after you are done editing. If these particular things are highlighted, our job is much easier. Put the highlighted copies in the editor’s box when you’re done with them.
Italics, use of in album/song titles:
Kansan style on this is to italicize both the album title and the title of a song. However, we have many stories and reviews where this would get confusing. Jayplay style is to italicize album titles, but put “song titles” in quotes.
Paragraphs, longer than news style:
In news style you’re taught to break up the text into tons of separate paragraphs, but that doesn’t hold true for magazine style. Magazine paragraph lengths are more like those you’d find in a short story or an English paper.
Jayplayers are allowed to have a point of view in their stories and can even bring themselves into a story by writing in the first person.
Present tense:
In Jayplay stories, sources “say” things and “do” things. Nobody “said” nuffin’.
Quotes, separate paragraphs for:
We know you do this for the Kansan. Don’t do it for us. We shouldn’t ever have a paragraph that is just a quote. (see: paragraphs, longer than news style). However, if there is more than one source in a paragraph, make sure its clear to whom the quote belongs, and you certainly shouldn’t have quotes from two separate sources in the same paragraph. Also, magazine stories don’t use nearly as many quotes as newspapers. They should only be used if they say something the reader couldn’t say better himself.
Slang and swear words:
We do permit these, and they’ll probably show up more often than in the Kansan. The basic rule of thumb to follow is that if it’s in quotes, leave it. Otherwise, assess for yourself whether the word in question is there for a reason, or if it’s just fucking gratuitous. If you aren’t sure, call a Jayplay editor.
Jayplay is less formal than the Kansan. We strive to be colloquial, irreverent, humorous and fun.


Movie locations:
Make sure that the cited locations of movies are, in fact, where that movie is playing. Sometimes this changes after the reviews are written. Also, make sure the locations match the following styles:
  • South Wind 12 Theatres
  • Liberty Hall
  • AMC Studio 30 – Olathe
We like to think that there is a difference between the language you’d use to review a rap album and the language you’d use to review Barbara Streisand. We expect and tolerate slang in these reviews, especially slang that pertains to the specific genre being reviewed. However, reviews have to be accessible to the reader, so if you don’t understand the slang used, the majority of the readers probably won’t either


Jayplay has several different kinds of reviews; music, movies, video games and restaurants. Make sure that each review you copy edit matches the template for its type. If you have questions, contact the Jayplay editor. (see also: movie locations and italics, use of in album/song titles)

Book Review Template
  • Book title
  • Author
  • Text
  • Grade: ??
  • – Reviewers Name
Movie Review Template
  • Movie title
  • rating, ??? minutes, location
  • Text
  • Grade: ??
  • – Reviewer’s Name
Music Review Template
  • Artist
  • Album Name
  • Text
  • Grade: ??
  • – Reviewer’s Name
Video Game Template
  • Video title
  • Text
  • Grade: ??
  • – Reviewer’s Name


As important as it is for the stories to be consistently edited, it is equally important for pages to be consistently designed. It is the design editor’s job to update templates, style sheets and libraries to reflect changes in the Kansan’s design style. Anything not listed should be in the style sheets. The design editor or managing editor for visuals should be consulted for questions.

Body text is Body text BTX< in the style sheets. It is R Concorde Roman, 9 pts. with 10.8 leading. There is an automatic p10.25 paragraph indent in the body text style sheet. Exceptions to using the body text style sheet are when the text is reversed or ‘knocked-out,’ in which case it needs to be in a sans-serif font such as Univers, and it needs to be big and bold enough to be easily read. Body text should always be justified.

Cutlines are in Photo cutline in the style sheets. The first few words, up to the first natural break, are CB Univers 67 CondensedBold, 9 pts, with 11 leading. The rest of the cutline is C Univers 57 Condensed, 9 pts. Cutlines are left justified. Photo credits are Photo credit in the style sheets. They follow this format: Aaron Showalter/KANSAN. The credit will be right justified under the photo, which has a 6 pt runaround.

There are three bylines in the style sheets. All bylines should be centered:

There are two headline fonts for news stories in Kansan style: Berkeley and Berkeley Bold. There are several things to keep in mind when adjusting a headline’s size:

Body lead-in is the deck headline style. It is Body lead-in in the style sheets. It is Berkeley, 16 pts and should be centered. Lead-ins are at the top of the first column in a story and should never exceed four lines. Other lead-in styles can be used in special circumstances. Lead-ins, or subheads, should be roughly half the size of the story’s headline.

Briefs are Brief text in the style sheets. It is Univers 55, 9 pts. with 11 pt. leading. They are left justified and ragged right. Brief headlines are Brief head BTX, which is CB Univers 67 CondensedBold, 14 pts with 15.5 pt. leading. There is a p4 space after the second line of each brief headline. Brief tails are CBO Univers 67 CondBoldObl, 8 pts. The source should be preceded by a long dash and right justified. On campus and On the Record are also in Brief text. Square bullets (n styled with Zapf Dingbats) should precede every item.

Horoscopes are in horoscope text, which is Univers 55, 9 pts. with 10-point leading. (Today is a ) are horoscope title in the style sheets, which is B Univers 55 Bold, 9 pts.

Break boxes are Break Box Text in the style sheets, which is Univers 55, 9 pts. Break boxes should have no frame. On color pages, they will be 60% tan. On black and white pages, break boxes will be shaded 10% black. Lead-ins and titles to items in a break box (What:, When:, etc.) are Break Box Head in the style sheets. This is CB Univers 67 CondensedBold, 12 pts, all caps, 100% Blue: the Next Generation on color pages and 100% Black on black and white pages. There is a 0.5 half line below the Break Box Head with a p3.5 offset. Sources for Break boxes should be styled the same as brief tags. Free for All is also in Break Box Text and should have square bullets in between each item (n styled with Zapf Dingbats).

Only fonts in the Univers family may be used for graphics. The Kansan’s graphics style guide should be consulted for more specific details on graphics.

Pulled quote text is Pulled Quote Text in the style sheets, which is Berkeley, 14 pts, left justified. Pulled quotes should be in a separate text box with a 6 pt. runaround. There is a drop cap, which is set as two characters, 3 lines deep. The speaker’s name will be Pulled Quote Name in the style sheets, which is CB Univers 67 CondensedBold, 12 pts, right justified. The speaker’s title is Pulled Quote Attribution in the style sheets, which is C Univers 57 Condensed, 9 pt, right justified. Pulled quote names and attribution will always be black. There is a rule underneath a pulled quote, which should be automatically formatted when using the style sheets. To create a rule, hit shift + open apple + n. Set offset to 0.083”, width 3 pt, 30% Black or 100% Blue: the Next Generation on color pages.

Text of a Pulled Nut Graph is styled using as Pulled Quote Text with the exception of a rule line and the drop cap. There is a rule underneath a pulled quote, which should be automatically formatted when using the style sheets. To create a rule, hit shift + open apple + n. Set offset to 0.083”, width 3 pt, 30% Black or 100% Blue: the Next Generation on color pages. The drop cap should be set at one character and three lines deep.